Assignment Procedures

The UNT campus housing policy states that, “All unmarried undergraduate students who have graduated from high school the semester prior to enrolling at the UNT, who have completed fewer than thirty (30) semester hours of university work (any hours completed while in high school not included in the thirty hours) and who enroll for nine or more semester hours are required to reside in university operated residence halls under a contractual room and board plan as long as space is available.”

The policy can be found in its entirety at http://policy.unt.edu/policy/07-008. The Director of Housing Systems and Services is responsible for administering the housing policy and for granting exceptions or exemptions from the on-campus housing requirements.  A student dissatisfied with the decision or finding of the Director of Housing Systems and Services regarding an application for exception or exemption from the on-campus housing requirement may appeal to the Associate Vice President for Auxiliary Services at 940-565-2033.

Specially equipped rooms are available to students with disabilities in a majority of the residence halls. For information about disability accommodations in the residence halls contact the Assignments Office via housinginfo@unt.edu or the Office of Disability Access at disability@unt.edu.

Housing attempts to accommodate all student preferences for housing assignments. At times of high occupancy preferences may not be able to be accommodated. Assignments are based on the preferences indicated on the housing application and housing application date of completion.

All balances for UNT Housing room charges will be posted to each student’s myUNT account.  Payments UNT Housing balance must be made through a student’s myUNT account or through the Student Accounting and University Cashiering Services staff in the Eagle Student Services Center.   

Information about student payments and schedules are located on the Student Accounting website.

Residents check-in to their assigned room at the front desk of their assigned residence hall. Residents who do not check-in by midnight on the first full day of classes will have their room assignment cancelled unless prior notification of a late arrival is given by the resident.

Residents who live alone in multiple-occupancy rooms must keep the second set of furniture and the other closet clear of all belongings so that a new roommate may move in at any time. Residents whose rooms require cleaning before a new roommate can move in can be charged an occupied cleaning fee of up to $75.

Residents who seek to withdraw from housing prior to the end of the license agreement must first have their license agreement cancelled. Residents who are approved to withdraw over winter break and not return to their assigned room for the Spring semester must check out of their room within 24 hours of their last final exam or by 5:00pm on the last day of finals, whichever is first. Detailed instructions regarding checkout procedures and expectations are provided by the hall staff. 

At the time of checkout, residents must assure that all provided furniture is in the room, all beds are unbunked and lowered, and all areas are clean and free of trash. Detailed instructions regarding checkout procedures and expectations are provided by the hall staff.  Housing may charge residents a fee to repair room damages or for excess cleaning required after check out. In the event that the responsible party cannot be determined, fees will be evenly divided between all residents of the room. Residents who fail to follow checkout procedures will be assessed a $75 improper checkout fee and may also incur cleaning and/or damage charges. Residents who fail to return a key will be charged a $100 lock change fee.

Thanksgiving and Spring Breaks

All residence halls remain open during Fall and Spring Breaks. Front Desk Residents are not required to move their belongings out of their rooms during these periods. Students must sign up through the advertised method to stay over Fall and Spring break periods so the hall staff has an accurate list of the remaining residents. 

Winter Break

The residence halls close at the end of the fall semester.  Housing will designate Winter Break halls for operation and use by residents needing on-campus accommodation between the fall and spring semester. Students wishing to stay over winter break must apply for winter housing. If space permits, a resident may receive a room assignment to stay on campus in an open residence hall during Winter Break by contacting the Housing Assignments Office.  Winter Break housing may require the student to relocate to an operating building for winter break and the following spring semester.  Winter Break fees are posted as charges for the upcoming spring semester. 

Residents returning to the same rooms after Winter Break may leave their personal belongings in their rooms, but residents will not have access to their rooms during the break.

Residents attending summer school sessions may stay on campus but must fill out the separate summer housing application and make payments according to the summer housing payment schedule. Housing determines the buildings to be used for summer housing during the spring semester and makes those available for selection for residents attending summer school.

Residents who wish to make hall or room changes should make the request through room change request form. Room change requests will be processed on a first come, first served basis as space allows. Once space is available to accommodate a resident’s room change request, the resident will be notified by email and given instructions on how to complete the move. The resident must complete the move within 72 hours including proper check out of his or her former room. Residents who fail to properly check out of their old rooms may be charged for cleaning and/or a $75 improper check-out fee. Changing rooms or halls without authorization from Housing staff constitutes improper check-out.

If there is a vacant bedspace in either a double or triple occupancy room, Housing and Residence Life reserves the right to consolidate residents.  

For operational reasons the university may be required to close all or part of a residence hall. While this seldom occurs, residents may be required to move and consolidate into other rooms.

Single and private occupancy rooms are limited across campus. Double occupancy rooms cannot be used as private rooms when there is a high demand for space in the residence halls. Students who intentionally create conflict or aggravate their roommates in an attempt to obtain a private room may be subject to disciplinary action, an in-hall or out-of-hall move, consolidation, and/or charges for a private room.

When more students apply for housing than can be accommodated in designated student rooms Housing makes additional space available for temporary housing to give more students the opportunity for on-campus housing. This situation typically occurs at the start of the fall semester and is resolved when residents fail to claim their housing assignments or withdraw from the university. Students housed in temporary assignments will be given permanent assignments in newly vacated spaces as soon as spaces become available.

In emergency situations Housing may assign three residents to a double occupancy room.  Triple occupancy assignments will be kept as short as possible based on operational need.

As set forth above, Housing may charge residents additional fees for improper check out, excessive cleaning, damage repair, lock changes, and other items.  Residents who wish to appeal charges assessed to their accounts (e.g., lost keys, cleaning, improper check out of room) should appeal to the Community Director in writing no later than 60 calendar days after the notice of the fee.